Automation Monitoring
Purpose
The Automation Monitoring Committee ensures the effective use of student information systems, course and assessment automation tools, quality and accreditation data management platforms, and other digital systems within the Department of Software Engineering. The committee monitors the up-to-date operation of these systems and contributes to their continuous improvement.
Duties and Responsibilities
Digital System Management and Monitoring
- Ensure effective operation of automation systems (e.g., Student Information System, LMS, MÜDEK quality system, internship and capstone project tracking tools) in line with departmental needs.
- Communicate issues or requests related to automation systems to relevant units and follow up on the resolution process.
Data Accuracy and Update Control
- Monitor the accuracy and timeliness of data entered by academic staff and students into the systems.
- Coordinate with responsible persons/units when missing or incorrect records are detected.
Assessment and Accreditation Data Tracking
- Monitor the accurate entry of digital data used for reporting of program learning outcomes, course evaluation results, performance statistics, and similar indicators.
- Support the tracking of evidence and documentation required for MÜDEK accreditation processes through digital systems.
User Support and Awareness
- Provide guidance and information to academic staff and students on the use of automation systems.
- Notify users regarding system updates and newly implemented features.
Improvement Proposals and Development Monitoring
- Develop recommendations to increase digitalization and automation integration in departmental business processes.
- Actively collaborate with the University IT Department and relevant units for system improvements and enhancements.
Reporting
- Prepare periodic reports on automation usage and submit them to the departmental board.
- Present technical/administrative issues encountered and improvement proposals for decision-making processes.
